Permits & Documentation

Ensure Smooth U.S. Market Entry with the Right Permits & Documentation

Exporting products from Vietnam to the U.S. requires more than just shipping logistics—it demands strict compliance with import permits, licenses, and documentation requirements. Any missing or incorrect paperwork can result in delays, fines, shipment rejections, or even legal issues with U.S. customs and regulatory agencies.

Our Permits & Documentation Services help Vietnamese exporters navigate the complex regulatory landscape, ensuring all necessary documents are prepared accurately and submitted on time. Whether you’re exporting food, cosmetics, pharmaceuticals, or general goods, we provide complete guidance to ensure your shipments meet U.S. Customs and Border Protection (CBP), the Food and Drug Administration (FDA), the U.S. Department of Agriculture (USDA), and other regulatory bodies’ requirements.

Why Are Permits & Documentation Important?

The U.S. has strict import regulations to protect consumers, prevent fraud, and control the quality of imported goods. Proper permits and documentation help:

• Ensure regulatory compliance – Avoid penalties, customs holds, and shipment rejections.

• Speed up customs clearance – Reduce delays at U.S. ports by providing complete and accurate paperwork.

• Protect your business – Prevent legal risks associated with improper or missing documentation.

• Build trust with U.S. buyers – Show professionalism and compliance, making American importers more likely to work with you.

Our Permits & Documentation Services

1. Importer of Record (IOR) & U.S. Agent Services

Foreign exporters must appoint an Importer of Record (IOR) to legally bring goods into the U.S. We assist with:

• Providing IOR services – Acting as your U.S.-based importer to handle regulatory compliance.

• Assigning a U.S. Agent – A requirement for FDA-regulated products, such as food, cosmetics, and pharmaceuticals.

• Managing customs declarations – Ensuring your goods are legally imported under the correct classifications.

By using our IOR services, you don’t need to set up a U.S. business entity, making market entry faster and easier.

2. Customs & Import Documentation Preparation

The U.S. requires a variety of documents to process imports. We prepare and verify:

• Commercial Invoice – Ensures accurate product descriptions, values, and buyer/seller details.

• Packing List – Specifies shipment contents, dimensions, and weight for customs inspection.

• Bill of Lading (BOL) or Airway Bill (AWB) – Official transport document for sea or air freight.

• Certificate of Origin – Confirms where the goods were manufactured, which may affect import duties.

• Harmonized Tariff Schedule (HTS) Code Classification – Ensures correct tariff and tax calculation.

• Importer Security Filing (ISF 10+2) – A required pre-shipment filing for ocean freight imports.

• Electronic Data Interchange (EDI) Submission – Digital customs declarations for faster clearance.

We ensure that all required documentation is accurate and compliant, preventing delays at U.S. customs.

3. FDA, USDA & Other Regulatory Permits

Many products require specific permits and approvals before they can enter the U.S. market. We assist with:

For Food & Beverages

• FDA Prior Notice Filing – Required for all food imports to notify the FDA before shipment.

• USDA Import Permits – Needed for meat, dairy, fresh produce, and certain plant-based products.

• Food Facility Registration – All food manufacturers must register with the FDA before exporting.

For Cosmetics & Personal Care Products

• Voluntary Cosmetic Registration Program (VCRP) – Helps ensure compliance with U.S. safety standards.

• Ingredient Safety Documentation – Confirming that all ingredients meet FDA guidelines.

For Pharmaceuticals, Supplements & Medical Devices

• Drug Establishment Registration (DER) – Required for companies exporting pharmaceutical products.

• Medical Device Establishment Registration – Mandatory for medical equipment and health-related devices.

• New Dietary Ingredient (NDI) Notification – Required if selling dietary supplements with new ingredients.

For Chemicals & Industrial Goods

• Environmental Protection Agency (EPA) Approvals – Needed for certain chemicals, pesticides, and industrial goods.

• Hazardous Materials (HazMat) Permits – Compliance for transporting chemicals and restricted substances.

We ensure your products meet all U.S. regulatory standards before export, reducing compliance risks.

4. Labeling & Packaging Compliance

Incorrect labels are one of the most common reasons for shipment rejections and recalls. We help:

• Ensure FDA-compliant labeling – Including ingredient lists, nutrition facts, and warning statements.

• Verify UPC & GTIN Barcodes – Required for retail and e-commerce sales in the U.S.

• Meet language requirements – Ensuring labels are in English, with required warnings and instructions.

• Assist with sustainable packaging compliance – Helping businesses meet U.S. environmental regulations.

Proper labeling prevents delays, fines, and potential legal issues once your product reaches the U.S. market.

5. Trade Agreements & Duty Reduction Assistance

We help businesses reduce import costs by taking advantage of trade agreements and duty exemptions:

• Generalized System of Preferences (GSP) – Allows duty-free imports for certain Vietnamese products.

• Vietnam-U.S. Trade Relations Benefits – Helping you leverage lower tariffs where applicable.

• Bonded Warehouse & Duty Drawback Programs – Reducing import taxes for re-exported goods.

By understanding trade rules, you can save money and increase profit margins on your exports.

Why Choose Us for Permits & Documentation?

✔ Expertise in U.S. Regulations – We understand the complexities of CBP, FDA, USDA, and other U.S. agencies.

✔ End-to-End Compliance Support – From initial paperwork to final approval, we handle the entire process.

✔ Fast & Hassle-Free Processing – We ensure timely submission of all permits and documents to avoid delays.

✔ Cost-Saving Strategies – Helping businesses minimize tariffs, penalties, and compliance costs.

✔ Tailored Solutions for Vietnamese Exporters – We customize our services to meet your product-specific needs.

Get Your Permits & Documentation Ready for Export

Don’t let missing permits or incorrect paperwork hold your business back. With our Permits & Documentation Services, we ensure your products comply with all U.S. import laws, so you can sell with confidence and avoid costly delays.